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Steps on How to Backup your Data

You should backup your important files at least once a week!

Backing up your files to the network is not a difficult task.  Once you become familiar with the process it should take you no time at all.

To expedite the process of copying files/folders to the network it is recommended that you create a new folder on your C:/ drive and then copy all of the desired files/folders into this new folder. This will result in having to copy only one folder to your “personal folder” on the network.

  • Copying these files/folders to the network drive might take some time. The time involved will vary with the amount of files to be copied, the processing speed of your computer, and the load on the network.
  •  Initially, you should give yourself at least 15-20 minutes to conduct this task.

Steps:

1.  Open the Windows Explorer program: With Windows 98, click on Start > Programs > Windows Explorer.  For Windows XP, click on Start > All Programs > Accessories > Windows Explorer.

2.  Highlight the C:/ drive (by clicking once on the C:/ in the left-hand side of the window).

3.  Click on the File pull down menu at the top of the window. Click on New. Click on Folder.

4.  You will see a folder appear on the right-hand side of the window (it will be highlighted blue and will read “New Folder”).

5.  Enter a name for the folder that makes sense to you (e.g. “backupfiles_Nov20”).

6.  Once this folder has been created, you should now locate the files/folders you want to copy-and-paste into this new folder.

7.  To copy files/folder into this new folder, highlight the file or folder you want to copy (by clicking once on the file or folder) and then click on the Copy button at the top of the window. Locate your new folder, and in the right-hand side of the window double click on the new folder (to open or enter it) and once inside, click on the Paste button at the top of the window.

8.  Repeat Step 7 for all of the files/folders you want to backup.

9.  Once you have all of the copied and pasted all of the files you want to backup into your new folder, single click on your new folder to highlight it and hit the Copy button at the top of the window to copy the entire folder.

10.  Locate your “personal folder” on the network, enter it, and then click on Paste. This will copy all of your important files/folders to the network. Copying this folder to the network drive might take some time.

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Last updated July 01, 2003
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